Purpose

The Purpose of the Association is to promote efficiency and harmony within the ten (10) companies/departments under East aurora Fire Control, the surrounding companies/departments and the Fire Control.

Meetings

The regular meetings of the association shall be held on the third Thursday of every other month beginning in January each year. Special meetings may be called by the President, with the consent of the the Executive Board. the President may change the meeting dare with the consent of the Executive Board in the case of a holiday or a conflicting event. A quorum for a regular meeting shall consist of a minimum of fifteen (15) members, with a minimum of two (2) officers of the association and a minimum of six (6) member company/departments. All meetings shall be held in accordance with Roberts Rules of Order. Regular meetings shall be held alphabetically at each member's company/department on a rotating basis.

Membership

The membership of the association shall consist of the present Chiefs and Assistant Chiefs of all ten (10) companies/departments. Membership shall also consist of past Chiefs, past Assistant Chiefs, the Erie County Deputy Radio Coordinator (D-5), two (2) Fire Advisory Board representatives, an EMS Advisory Board representative, town and village Fire Coordinators, a representative from Rural/Metro Ambulance, a representative of South Towns Haz-Mat Team, a representative from Mercy Flight and a representative from the Base Station.

Voting

Each of the ten (10) fire companies/departments shall have one (1) vote on all the matters of this association. The vote shall be made by the Fire Chief or one (1) of his/her designated representatives. A roll call vote of each company/department shall be taken and recorded. Each and every Fire Chief shall be notified of an upcoming important vote prior to the next regularly scheduled meeting. It shall be the responsibility of each fire company/department to assure that they are represented at a vote.

Officers

The following officers shall be elected every January to serve a one (1) year term, beginning at the end of the regular January meeting.

• President
• Vice President
• Secretary
• Treasurer
• Sergeant at Arms

In order to be eligible to run for any and all offices, candidates must have attended four (4) out of six (6) meetings in any given year. The five (5) elected officer shall comprise the Executive Board of the association. a quorum for an Executive Board meeting shall require a minimum of three (3) officers.

No company/department shall hold more than one (1) elected officer position in any given calendar year.

The following officers shall be elected in January and shall serve for the term of office as indicated. These officers shall not be part of the Executive Board and shall not be eligible to vote (unless they are the Chief or duly appointed representative of one of the ten (10) companies/departments). These positions are not subject to the one (1) officer per company rule for the Executive Board.

• E.C. Deputy "Radio Coordinator (D-5) - only when given up or if two (2) wish to fill position
• Fire Advisory Board Representative - Two Year (reaffirm each year)
• Fire Advisory Board Representative - Two Year (reaffirm each year)

The following organizations shall have representation at each meeting and shall be called upon for a report:

• East Aurora Base Station
• South Towns Haz-Mat Team
• Wyoming County
• Rural/Metro Ambulance
• Mercy Flight
• Other County Organizations

Dues

Each company/department shall be assessed annual dues of $20.00, payable in January of each year. It will be the responsibility of the companies/departments to remove non-members for the association roster at the time of dues payment.

By-Law Amendments

Any voting member of the association may submit a By-Law change at any time. All By-Law changes must be submitted in writing to the Secretary prior to the start of any regular meeting. The proposed change will be read at the meeting and discussed by those present. The proposed change shall be read again at the next regularly scheduled meeting and if necessary, a vote shall be taken.